The Buying Procedure

The Baldwin County Commission is bound by purchasing laws which are set forth by the State of Alabama and the Baldwin County Purchasing Policies.

Depending on the amount of the purchase, Baldwin County Commission uses different type buying mechanisms as follows...

Informal Bids I ($251-$1,000)
Quotations from a minimum of three vendors are obtained verbally or in writing.

Informal Bids II ($1,001-$14,999)
Three written quotations (All must be attached to the Requisition)

Formal Bids ($15,000 or more) & all Capital Projects

  • $15,000 and Above - No advertising in the newspaper is required.  However, the Purchasing Agent may advertise, if deemed necessary, to obtain a good competition.  Notices of Letting are placed on public bulletin boards. Notices of bids for commodities/services are sent to all on the Bidders List.
  • $50,000 to $499,999 Public Works - Advertise in a local paper and announced by Notices of Letting are placed on public bulletin boards.  Notice of bids for commodities/services are sent to all on the Bidders List.
  • $500,000 and above- The bids are advertised once a week, for three consecutive weeks, in three newspapers of general circulation throughout the state and announced by Notices of Letting are placed on public bulletin boards.  Notice of bids for commodities/services are sent to all on the Bidders List.